SRR Board Meeting Minutes
The November/December board meeting was convened at 6 p.m. with David Freeze, Steve Clark, Richard Taylor, Wanda Parks, Brooke Taylor, Wayne Crowder, Laurie Ward and Tim Safrit attending.
David welcomed everyone.
The financial report was shared with all present. Currently, the balance for SRR is $19,877.30. The Weatherford account currently has a balance of $5,650.60. We hope to disburse these funds by the end of the year.
Wanda Parks gave the membership report stating that there are currently 155 members, having gained one new member since our last meeting. We purged 7 who had not renewed their membership.
Upcoming races discussed included:
SRR Santa Run 5k (December 2): We will be serving pancakes again this year at an expense of 280.00. Any leftovers will be donated to Rowan Helping Ministries. We are estimating 125 runners, up from the 82 we had last year and about 50-75 spectators. So far there are no fun-runners registered. We still need water and have received some door prizes. Shirts and awards are already taken care of. We will time, with volunteers meeting at 7am.
Girls on the Run 5k (December 9): Held at Salisbury Community Park. We will set up and run clocks (not a timed race). Expecting 500 runners and 500 running buddies.
Resolution 5k (January 1): Held at the Forum. This is a SRR event.
Winter Flight 8k (January 28, 2018): This is a SRR event.
Will Run for Food 5k (February 24, 2018): Held at Centenary Methodist. Date has been changed from January. The SRR BRC will run this race as a culmination of their 7-week class.
Year-end activities discussed included: budget and insurance, to be set by the end of December; Novant contract to be finalized by the end of December; and a list of all 2018 races to be sent to the Salisbury PD and other questions about upcoming races to be set by tomorrow (November 30).
Annual Meeting details discussed were: all food donated by Debbie Suggs. The YMCA staff will set up tables, with Debbie Suggs handling the food set-up. Abigail’s will be donating the desserts again this year. We will be using the multi-purpose room at the YMCA. Members were reminded to invite all sponsors, and the decision was made to send out individual invitations to all members via email.
The winter BR Class will begin on January 8, at 5:45 p.m. It will be held at 1st Methodist Church in Salisbury. All members will run at the Centenary Will Run for Food race on February 24.
The Resolution Run changes and details were discussed. These include: being run on January 1 this year, with proceeds going to RHM. We will need help with registration. This is a timed race, but no names will be posted, and thus, no age group awards will be given. Runners will receive shirts from various past races.
We need to complete the Winter Flight sponsorships ASAP. David also noted that the logo is not yet complete.
The new race calendar for 2018 has begun, with 20 races scheduled so far. There are questions remaining about some races for 2018.
Year-end contributions were discussed and voted on as follows:
Salisbury Post Christmas Happiness: we gave $250.00 last year; Steve moved we increase to $500.00; Richard seconded. With no further discussion, the motion passed unanimously.
Main Street Mission: we gave $1,000.00 last year; Laurie moved we increase to $2,000.00; Wanda seconded. With no further discussion, the motion passed unanimously.
Daily Mile Program: All elementary schools (currently 20) will have the opportunity to have a walk/run club daily, in addition to the regular PE program. This will include all children and their teachers and assistants. Stats will be collected, with awards given throughout the year. All schools will also have a new or recently renovated walking track for this program. Richard moved we donate $2,000.00; Tim seconded. With no further discussion, the motion passed unanimously.
Rowan Helping Ministries will continue to receive funds from the Santa Run, the Resolution Run, and the Winter Flight.
Salisbury YMCA and Rowan County Parks and Recreation: Richard moved we donate $500.00 to each group, to be earmarked for athletics; Tim seconded. With no further discussion, the motion passed unanimously.
Salvation Army: Richard questioned the possibility of a donation to assist in purchasing a new van to replace the one that was recently vandalized. He will gather details and the board will discuss at a future date.
Ed Dupree memorial to Shiloh UMC, Granite Quarry: the board discussed the powerful influence Ed Dupree had on the running community of Rowan County. Richard moved we donate $250.00 to Shiloh UMC in Granite Quarry as a memorial; Wayne seconded. With no further discussion, the motion passed unanimously.
In other business, Laurie moved we switch our domain host from Go Daddy to Miller Davis, in order to save money and have all internet business under one roof. Richard seconded. With no further discussion, the motion passed unanimously.
The next board meeting will be held on Wednesday, January 10 at 6 p.m, at IHOP.
With no other new business, the meeting adjourned at 7:15 pm.